Delivery note

A delivery note is a commercial document that serves as proof of the delivery of a certain merchandise or provision of services.

As a general rule, in the commercial field there are various types of documents that reflect the status of a transaction, depending on its development, such as an order time, when the communication or need for a merchandise or provision of services is made. ; the acceptance of the same when it is validated and it is started to manage it, the delivery note that appears as a commercial document in which the delivery of a merchandise is detailed and accredited in detail, with the exact quantities; and finally the invoice, which is a document that includes a collection right for the issuer and a payment obligation for the receiver.

Generally, three copies are usually issued, one for the seller, which must be signed, another for the buyer, with which the arrival is assured and can carry out checks between the order and what is received and another for the carrier that insures the merchandise that has delivered with respect to the one that was delivered. That is why it is a measure to control the flow of merchandise, and not an accounting document like the invoice.

The dual functionality of the delivery note

• When the issuer or seller receives the signed delivery note, it certifies that the merchandise or services have been taken to the buyer, thus costing the delivery of the same in a public document from which the invoice that collects the right to payment of your transaction.
• The receiver or buyer, bases the receipt of the merchandise and can manage the delivery of certain merchandise at the time of controlling the flows of merchandise or services.

Delivery note requirements

• It has to be associated with an order or order number.
• Basic data such as the place and date of issue, the seller's address, the buyer's address, and tax details must be included.
• Place and date of delivery of the merchandise.
• Route by which the delivery is to be made (type of transport, freight, ...).
• Person who receives the merchandise or services and signs it.